Vendor Room form is now active. Please scroll to the bottom of the page to fill out the application. At this time we are adding people to our waiting list, but we expect more spots to open up.

Other Note: We do NOT have separate Artist Alley and Dealer/Vendor rooms, they are in the same location and this page has the details / application for all people who wish to vend at Intervention.

What We Are
Hours
Cost
Benefits
FAQ
Terms and Conditions
Application Form


What We Are

Vendors at Intervention are usually artists, small businesses, corporate sponsors, guests, and local businesses. Each vendor will be reviewed based on the following points:

– YOUR WORK AND WARES: Is your work original? Interesting? Indie? Different? Do you have something to say?

– HOW MUCH YOU WANT TO CONTRIBUTE TO THE SHOW: Do you have a unique point of view? Are you really excited about what we are doing?

– HOW SOON YOU GET YOUR APPLICATION IN: This isn’t the primary factor by any means, but it is a factor since we sold out very early last year. We’ll start choosing people in March.

Our Vendor room has a capacity of 75 tables and is in the dead center of the convention. The room is closed and locked overnight.

Artists, Guests, and Vendors are all located in the same room. We are heavily oriented toward supporting artists, small businesses, and local businesses.


Vendor Room Hours:

Friday: 2pm to 8pm
Saturday: 10am to 7pm
Sunday: 10am to 3pm


Cost:

Tables are $50 + a $35 Registration Badge purchase. The total cost is $85.00. This includes one (1) table and one (1) convention Registration Badge. You may purchase one (1) additional Registration Badge for your table helper at a discounted rate of $35.


Vendor Room Benefits:

– A 6 ft. X 30in. table:

– Setup time: Setup on Friday (23rd) starts at 11:00am, setup on Saturday and Sunday start at 9:00 am.

– The room will be locked and secured each night.

– We’ll list your name, a clickable link to your website or store, a thumbnail of your work (if provided to us), plus a short description of your wares so that we can help people find you.

– This is a curated Vendor Room, so everyone has a chance – not just the people who stayed up to midnight and clicked really fast. (We still recommend you apply as soon as you can, though. We do fill up quickly and had 3x the number of applications that the room could hold last year. We have to fill the tables up as soon as we can, so while speed isn’t the sole factor in selection, it benefits you to get in ASAP.)

– Your own registration desk: There is no reason you should wait in the attendee registration line. You will be able to pick your badge up at the same time you check in to your table.


FAQ:

Q: How do I register for a table?
A: Registration will open as of January 2, 2013. Please review the terms of service on this page below and use the application form to submit your table request. NOTE: While we recommend you apply as soon as possible due to our high demand, this is not a land-grab. We will be curating this Vendor Room so that there is a diverse mixture of artists and vendors. This will not be primarily based on who clicks the fastest.

Q: Hey, I’m new. Do I even have a chance of getting into this thing?
A: Of course! We are not screening new people out. You folks are part of what makes this scene so great. We want to ensure that there is a diverse range of products and that the Vendor Room is not limited to who stayed awake in front of their computer clicking the mouse.

Q: How big are the tables?
A: They will be 6 ft. X 30in. tables. You also get 2 chairs.

Q: How much do tables cost?
A: Tables cost $50.00. Con registration is a separate charge and costs $35 per person in your group. You must have both a con registration and pay for your table to be able to vend at Intervention. NOTE: You do not have to register before submitting the below form. We can charge you all at once if you get in. (If you want to go regardless of if you get a table, it is best to register early, though.)

Q: Does the table price include convention registration?
A: No, convention registration must be purchased separately (but can be done at the same time as your table purchase).

Q: Why is it possible to buy a table without Membership Badge?
A: So we can easily upgrade people who already pre-registered and later got accepted into the Vendor Room. You do not need to register before applying for a table. We can charge you all at once if you get in. (If you want to go regardless of if you get a table, it is best to register early, though.)

Q: How many tables can I buy?
A: 1 per person/entity. If you are a group of creators and want to coordinate your table purchases we will accommodate that through the application process.

Q: Can I sublet my table?
A: No, not without contacting us first. Sublets must be submitted to us for approval first. We reserve the right to ban anyone who is subletting without authorization. It’s in your best interest anyway – don’t you want us to advertise all of you on the website?

Q: Can I sit next to my friends?
A: We will try our best to accommodate seating requests, but this must be articulated to us when you apply for you table, or at least 1 month before the event. We cannot move tables around the day of the con.

Q: Do I need to buy a registration before applying for my Artist/Vendor table?
A: You do not need to register before applying for a table. We can charge you all at once if you get in. (If you want to go regardless of if you get a table, it is best to register early, though.)


Vendor Room Terms and Conditions

The following are the Terms and Conditions for submitting for, and purchasing a table, in the Vendor’s Room/Artist Alley at Intervention 2013.

1) We’re doing something different with the Vendor’s Room/Artist Alley at Intervention. As opposed to a “land grab” where the fastest clicker gets a table, we will be taking applications and reviewing each one to see how your presence can add to the overall experience of the con. We aren’t basing our decision solely on your “skill level”, but on what you as a presence can do to bring exciting items and services to our con attendees, so both new people and veterans are encouraged to apply.

2) On the application is a section where you tell us what you will be selling or doing at the con at your table. Honestly, this is to prevent some scammers from getting tables at the con. What we’d like is a general overview of what you will be bringing (so telling us you sell t-shirts with your own designs, or you do portraits of people in their costumes, or you sell jewelry are things we want to know). Also, we expect to see a link to your store site or where you advertise your wares online. We’ll be up front here–if all you do is copy other people’s artwork you won’t get a table–and if you try to snow job us and show up with a ton of knock off prints you won’t get a spot. We aren’t against fan art, but if you aren’t really doing anything special there’s a good shot you won’t get in, so don’t waste our time or yours.

3) Your table purchase gives you one (1) 6 ft table and 2 chairs. Due to space constraints we are unable to sell more than one table per entity.

4) You may NOT subdivide a table without submitting information on this application for ALL members of the table in terms of sales items or services. So, in other words, you can, as a collective, buy a table, but your listing of items and services has to outline all members of the collective.

5) Your table purchase does not include con registration as part of the $50 table cost. Cost for registration is $35 per person, with a maximum of two (2) total registrations purchasable as part of this application. You can of course buy additional badges through the regular site registration system.

6) As part of your registration Intervention will, if you wish, place your name (or company name) along with a clickable HTML link to your site, on the main Intervention website as part of the listing of Vendor/Artist Alley participants. You will also be listed, again if you wish, within the con book.

7) Vendors / Artist Alley participants may not engage in music, speech, or other endeavors which disrupt the general peace of the location. In other words, no shouting, blasting of music, or other disruptive actions. You also may not “poach” customers from other tables by attempting to get their attention in an aggressive manner. Let’s all play fair. Breaking of this rule will get you one warning. Further disruptions will result in removal from the Vendor Room permanently with no refund given.

8) Intervention may use audio and/or video recording devices to record the Vendor Room for promotional or commercial use. By applying to be a part of the Vendor Room you agree to allow Intervention to use your likeness and any recorded footage/audio of your actions in the Vendor Room now and in perpetuity for any promotional, commerce, archival, or educational uses.

9) You may not take or appropriate chairs or other resources of other Vendor Room participants without gaining clearance from the Vendor Room coordinator. You may also not have regular attendees of Intervention behind your table without first gaining clearance from the Vendor Room coordinator.

In other words, don’t grab other things from other people’s tables, and you can’t stuff a ton of people behind your table who aren’t a part of your defined group. (this is to prevent any one group from encroaching on the space of other vendors) We’re flexible though, so talk to the Vendor Room coordinator first in all cases. Note: we can assist you with “table sitters” if you need to temporarily leave the Vendor Room for bathroom breaks / food / etc.–talk with Vendor Room staff to coordinate this.

10) We are not copyright cops and take no responsibility for your items. You are responsible for any and all legal issues that arise out of your items for sale. We will follow all laws of the U.S.A. and Maryland though, so please make sure you are aware of those laws.

11) Adult items and images of a sexual nature should be displayed in a manner that minimizes their exposure to minors. Images and items should be placed in books, boxes, or under protective cover with clear labeling that announces their 18+ content. Failure to properly keep minors away from 18+ items will get you a warning, with a second offense potentially leading to your removal from the Vendor Room with no refund. In other words, let’s not be stupid and try to sell things to kids that they shouldn’t see or buy.

12) Electricity. By default you will not have access to electrical outlets. If you absolutely need one please let us know and we can contact the Hilton for a price quote on setting this up. This is entirely up to them and their pricing. You would have to make a contract with them for these services (but we can assist with setting this up).

13) Illegal items. You may not sell any items that are illegal or regulated in the U.S.A and Maryland. This includes (but not limited to): Firearms, Tobacco, Alcohol, Prescription drugs, Illegal drugs, etc. Also, you can’t sell food or candy, the hotel prohibits those items from being sold.

14) Refunds: Refunds for tables ($50) will be paid back in full if we receive a cancellation request by 14 days before the con (by August 9th 2013 @ 12AM EST). After that point no refunds for tables will be provided because it’s difficult to find anyone to replace you that close to the event and we still have to pay the Hilton for your space. However, you can still get your $35 registration fee back up until 3 days before the event (Aug 20th, 2013 @ 12AM EST).

15) To take possession of your table at the con you need to bring official government issued identification. Please note that you must be 18 years or older, or have a parent or guardian in attendance to sign for you if you are under that age–this is also true for submitting your application in the first place–contract law requires adult acceptance of all of these terms and conditions.

16) All displays must be free standing and can’t encroach into attendee walk path areas or other vendor space. You also can’t attach things to the walls or mess up the floors. Leave the hammer and nails at home.

17) If we missed something we may add new terms and conditions at a later time (sorta doubtful though)–but if we do you will be informed of this and can choose to retract your application for a full refund if you disagree with the revision or change.


Vendor Room Application Form

Please fill out all parts of the form that are marked “required”. Please note you need to check the “accept terms and conditions” box AND uncheck the other box to submit the form. (the second box is an anti-spam measure). Please read carefully all of the FAQ entries and Terms and Conditions on this page–your submission is your acknowledgment that you accept them.

15 Responses to “Artist Alley / Vendors”

  1. We are a doujinshi group based in WV but have members as far away as France, Germany, and Russia that do work within our group. We would love to bring our work to your events. What we do is original comic/manga, original art, and steampunk jewelry.
    Thank you for your time

  2. The Gneech says:

    Huzzah! This will be year 4/4 if I get in. :)

  3. We would love to attend, but we need at least 3 tables. We would be coming from Detroit and in order to make the trip worthwhile we need to bring a lot of stuff.

    We feature T-Shirts that let you bring your geek on the street! We also carry real high quality fur ears and tails from Beckalyn’s Masquerade, for people who are into anime and cosplay.

    • onezumi says:

      Hiya! Unfortunately we don’t have the space for that yet. Your best bet is to check back in the next year. As we grow we are able to accommodate larger vendors. :)

  4. Alister says:

    I submitted my application about a month ago in mid-March and didn’t receive any type of confirmation. Do you let artists know if you chose not to give them a table? Or should I submit my application again?

    • harknell says:

      Hi Allister,
      We have an entry in our system for you from April 10th, if you had submitted earlier than that it does not appear to have made it to our records. Right now we are finishing up the previous round of submissions and will be looking at our availability over this week.

      We will send out a new update to all submitters with a status update at the end of this week.

  5. Hey we were looking to see how much it would cost us to have access to an electrical outlet. Could you send us a quote? Thanks!

  6. Just out of curiosity, when will the next round of submission approvals/evaluations take place?

  7. Sorry to double-ask, but are the next round of approvals/evaluations coming up shortly?

  8. Wenny Kang says:

    Hi,
    This is Wenny from Urban Sheek. We had applied for a vendors space back in Mar. of 2013 and we were wondering what the status of our application is. Look forward to your response. =) Thank you!

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